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Survey&Report provides comprehensive support for data deletion at various levels, for example, to comply with legal requirements, recommendations, and respondents’ expectations. Data deletion was one of the themes at yesterday’s SUNET meeting, where we had the opportunity to present how data is managed and deleted in the survey tool.

There are many reasons why it is important to delete the data managed in Survey&Report. Since you handle personal data and sensitive information in the survey tool, this processing must comply with laws such as the GDPR.

Internal procedures and context-specific recommendations are additional factors to consider when deleting data.

In addition, respondents naturally expect that the personal data they share is handled appropriately. Data deletion also makes it easier for users to find relevant information while freeing up storage space and minimising security risks.

Getting started with data deletion
To get started with data deletion, it’s important to first identify what needs to—or is allowed to—be retained, and for how long. Legal requirements, relevance, and internal needs are key factors that guide this.

It’s also important to inform users about the importance of data deletion. Clear guidelines and well-defined criteria for assessing what should be deleted and when make the entire process much easier.

With Survey & Report, you can easily create flexible, automated deletion rules that remove exactly—and only—the data you want, whenever you want. Of course, data can also be deleted manually.

SUNET and Survey&Report
SUNET meets the data communication needs of Swedish higher education institutions and provides a range of digital services, where Artologik Survey & Report, under the name SUNET Survey, is the organisation’s survey and reporting solution.

Contact us for more information on data deletion
Data deletion in Survey&Report can be performed at several levels, including the survey, user, and respondent levels, as well as in logs. The process depends on the area in which it is performed. We’d be happy to tell you more about the features, how to get started, and what to keep in mind. You can also learn more about the topic by reading our GDPR and Data Deletion Guide.